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Mohawk Valley Water Authority – July 20th, 2015

Chairman DeLia called the meeting to order at 5:00 PM and opened with the Pledge of Allegiance.

Roll Call: Present: Rocco Arucri, Dennis Bova, Bruce Brodsky, Vincent Coyne, Elis DeLia, Mark Ford, Mitch Ford, Scott Mahardy, Frank Mutolo, Bette Szesny and Scott Williams. Absent: Steve Zywiak. . Also Present: Richard Goodney, Connie Schreppel, Jim Korfonta, Scott Gorgas and Ken Bobrow, Esq.

Chairman DeLia presided and Suzanne Harmon took the minutes.

Presentation and Review of the Audit as of 12/31/14
Mr. Korfonta introduced Frank Venezia, CPA with Marvin and Company, who was on the phone and will make a brief presentation on the audit as of 12/31/14. Mr. Venezia stated that the first report is on the financial information, management’s responsibility for the financial statements and the auditor’s responsibility to express an opinion on these combined financial statements based on their audits.
Financial Statements: They audited the accompanying combined statements of net position, the related combined statements of revenue, expenses and changes in net position and cash flows of MVWA as of and for the nine months ended 12/31/14 and for the year ended 3/31/14 and the related notes to the combined financial statements.
Managements Responsibility: They conducted their audit in accordance with auditing standards generally accepted in the US. This includes the design, implementation and maintenance of internal control relevant to the preparation and fair presentation of combined financial statements that are free from material misstatement, whether due to fraud or error.
Auditor’s Responsibility: Their responsibility was to express opinion on these combined financial statements based on their audits. The standards require that they plan and perform the audit to obtain reasonable assurance about whether the combined financial statements are free from material misstatement.
Opinion: In their opinion, the combined financial statements referred to above present fairly, in all material respects, the respective financial position of the MVWA.
During the audit they noted certain matters involving internal control and other operational matters that are presented for your consideration.
Procurement Policies: The audit procedures disclosed that the procurement policy was not consistently followed for the nine months ended 12/31/14. We recommended that the Authority continue to enforce and adhere to the policy guidelines that the Authority has adopted.
Approval of Monthly Bank Reconciliations: The monthly bank reconciliations were prepared and reviewed but there was no sign-off on the reconciliations to indicate that is was formally reviewed and approved.
They recommend that upon completion of the review and approval the individual performing the review sign-off on it.

Mr. Brodsky stated that the next Audit Committee meeting will be to review securing bids that are coming up.
The MVWA was chosen by the State of New York for an audit. She will be looking at the time frame from April 1, 2014 to now. This will take approximately a month or two. If any board members would like to speak with you she would be happy to meet with you.

Approval: Quarterly Investment Statement – 1st Quarter ending March 31, 2014
Mr. Korfonta stated that this is an investment statement of the MVWA trust funds. The Board has been presented with these statements every quarter for approval.
Motion made by Mr. Williams to approve the resolution. Seconded by: Mr. Brodsky
Vote: (11) Ayes (0) Nays (0) Abstain (1) Absent Motion Carried.

Approval of the May 18, 2015 Minutes
Motion made by Mr. Ford to approve the minutes. Seconded by: Mr. Brodsky
Vote: (11) Ayes (0) Nays (0) Abstain (1) Absent Motion Carried.

Approval: Amended Decision Regarding Establishment of Water Rates, Fees and Charges Effective January 1, 2015
This resolution is adopted to clarify the action of the MVWA Board taken on October 217, 2014, as set forth in Resolution 2014-22.
Based upon the foregoing, the Board of the MVWA resolves that:
1) The rates, fees and charges of MVWA in effect on the date of this decision should be increased to the amounts shown on the schedule of water services rates, fees and charges distributed at the public hearing and adopted at the October 27, 2014 meeting of the Board and now on file in its office.
2) Said increases shall become effective January 1, 2015 for all billings rendered by MVWA on or after said date.
3) The fiscal year for the MVWA shall be changed to commence on January 1 to correspond with a calendar year basis.
4) The change in commencement of the fiscal year to January 1 shall take effect on January 1, 2015 and continue for each year thereafter until further action by the Board.
Motion made by Mr. Coyne to approve the amended resolution. Seconded by: Mr. Mark Ford
Vote: (11) Ayes (0) Nays (0) Abstain (1) Absent Motion Carried.

Presentation: Participation in a Research Foundation Study
Connie Schreppel stated that this is the Water Research Foundation, which is to encourage innovation in the water industry. Some of the project drivers are: tightening regulations, water scarcity and aging infrastructure. An RFP was sent out and Arcadis Engineering Firm and Edmeans Consulting got together and formed a team. The objective is to build upon water and non-water industry concepts and equip water and wastewater utilities to foster new ideas and implement new approaches that will transform their organizations and enhance their ability to meet future challenges. So what they are going to do is: characterize their research across a large number of water utilities, develop a portable framework for fostering innovation and assemble a guidance document for utilities.
Major Tasks: Task 1 – Program review and Case Studies, Task 2 – Innovation Workshops – held from September through November and Task 3 – Develop a Guidance Manual and a video targeted to Board members, Executive Management and utility staff.

The MVWA has been recognized nationally as an innovative and progressive water system. The funding is a $5,000 contribution from MVWA. This is a non-budgeted item, GAC came in under budget by $73,000 and Ms. Schreppel proposed to use $5,000 from that line item budget.
Motion made by Mr. Brodsky to approve the funds for this study. Seconded by: Mr. Arcuri
Vote: (11) Ayes (0) Nays (0) Abstain (1) Absent Motion Carried.

Committee Reports:
Finance: Mr. Korfonta stated that cash is up. Consumption is down approximately 2.5 million cubic feet. Water sales are up and receivables are down by $150,000.

Executive Director’s Report:

  • Mr. Becher stated that next the MVWA is going to be filming another segment on Central NY Open House regarding the MVWA’s SCADA system.
  • The automated meter reading system now has over 18,000 modems installed. So far it has been very reliable and having great success.
  • The MVWA is setting up a workshop with the Paige Group on branding; the workshop will take place on August 13, 2015 from 9:00 – Noon in the Board room. If any Board members would like to participate, please feel free to stop by.
  • Mr. Becher handed out the latest quarterly newsletter to all of the Board members.

New Business: Mr. Becher and Chairman DeLia presented Connie Schreppel a plaque in honor of her retirement and 39 years of dedicated service to the MVWA.

Mr. Becher introduced Phil Tangorra as the MVWA’s new Director of Water Quality.

Chairman DeLia adjourned the meeting at 6:00 PM.

Respectfully submitted,

Suzanne M. Harmon, Secretary
Mohawk Valley Water Authority