Mohawk Valley Water Authority – November 17, 2014

  

Chairman DeLia called the meeting to order at 5:00 PM and opened with the Pledge of Allegiance.

 

Roll Call:  Present:  Rocco Arcuri, Dennis Bova, Vincent Coyne, Elis DeLia, Mark Ford, Mitch Ford, Scott Mahardy, Frank Mutolo and Steve Zywiak.  Absent:  Bruce Brodsky, Bette Szesny and Scott Williams.  Also Present:  Anne Milograno, Richard Goodney, Jim Korfonta, Mario Bequer, Steve Gassner and Ken Bobrow, Esq.

 

Chairman DeLia presided and Suzanne Harmon took the minutes.

 

Approval of the October 27, 2014 Minutes

Motion made by Mr. Bova to approve the minutes.     Seconded by: Mr. Coyne

Vote:  (9) Ayes   (0) Nays   (0) Abstain    (3) Absent      Motion Carried.

 

Discussion on Implementation of Water Rate Increase

Mr. Becher showed a time line of the MVWA billing cycle for the fiscal year 2015.  The first customer would be billed on January 1 with their consumption being before January 1 at the old rate.  The second customer would be billed in the middle of February, which is a month and a half into the new billing cycle so that bill would have half the bill at the old rate and half at the new rate.  The third customer would be billed in March at the new rate.  The average water bill is $80/quarter before the increase and after January 1 it will be $82.40/quarter.   What this shows is that every customer pays the same rate for four quarters every year with some starting earlier than others.

The MVWA could pro-rate every bill for this fiscal year beginning January 1.  If the bills were pro-rated the MVWA would lose approximately $65 to $70 thousand dollars in revenue for the year.

The second page shows the alternative billing practice with the customer’s bills being pro-rated.

(time line attached).   

Mitch Ford stated that it is not worth doing all that work to save $2.40 for the year.  The Board agreed.

 

Committee Reports:

Finance:  Mr. Korfonta stated that consumption is up for the first time this year; therefore the MVWA has a reduction in the deficit.  The receivables went down approximately $300,000 and revenue is above budget.

Operations:  Mr. Ford stated that the committee met last week and discussed a trailer park facility that would like to be metered.

 

Mr. Becher stated that Steve Gassner oversees the AMI project and the meter shop for the MVWA and was contacted by the owner of Strawberry Hills Mobile Home Park, which has approximately 100 units.  Currently the MVWA sells water to his park through a master meter.   The owner would like to meter each one individually so they are accountable for their own water use.

The owner wants to spend his own money to install the meters and would like the MVWA to provide as a paid service, read his meters quarterly and generate a bill on his stationary.  The owner will handle all customer service calls.  The customers would make payments through the MVWA lockbox and MVWA will charge a fee for this service, which would be approximately $3,800 a year.

Mr. Arcuri asked if the MVWA would have to add more staff to handle this and Mr. Becher stated no.

Chairman DeLia asked if there was a motion to go forward on this service.

Mr. Arcuri moved it.  Seconded by Mr. Ford.

Vote:  (9) Ayes   (0) Nays   (0) Abstain    (3) Absent      Motion Carried.

 

 

 

 

Mr. Ford asked Mr. Becher if the MVWA was ready to move forward on the Kiosk machines and stated that Mark Ford was working with Jim Mack in IT.  Mr. Becher stated that the MVWA is looking at using one or more kiosk’s to take payments on a 24 hour basis off site.  Mr. Becher will bring a proposal back to the Board in December.

 

Executive Director’s Report:

         The Water Finance Authority met this afternoon and they agreed to switch the fiscal year for the Finance Authority, as well.  The entire organization is now on the January 1 fiscal year.

 

Mr. Coyne asked if the State was complying with the agreement between the MVWA and the Canal Corp. on the way they are drawing Hinckley Reservoir down.  Mr. Becher stated that the MVWA had a minor disagreement with the Canal Corp. last March.  It was an unusually cold winter last year that lasted longer than expected.  The Canal Corp was continuing drawing the water down to meet the obligations of the power company.  The target level of 1195 which they are supposed to maintain, they went past.  The MVWA had a series of conference calls and spoke to the MVWA attorneys.  Before it went any further the snow started melting and the reservoir started filling back up.

Mr. Becher and Dick Goodney were at the Canal Corp. last week with a proposal that might resolve this issue.  The problem is that Canal Corp. has contracts with the MVWA and Brookfield Power to release certain flow rates and at various times of the year those flow rates don’t always go in sync.

 

Chairman DeLia stated that the MVWA not only has a contract with the Canal Corp. the MVWA has a court order to maintain certain flow rates.  The MVWA continues to monitor the levels.

   

Chairman DeLia adjourned the meeting at 5:25 PM.

 

Respectfully submitted,

 

 

__________________________ 

Suzanne M. Harmon, Secretary 

Mohawk Valley Water Authority